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New business: This is typically only used for board members to bring up items to place on a future agenda.

Items that were held over or unfinished business: This may vary by state in some states, every agenda item must be addressed and there cannot be any unfinished business.

Actions taken or actions that need to be taken: Identify any items that require steps to be taken after the meeting.

Electronic voting options are also available.

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Any results of voting, as well as motions or seconds made: Board management software allows for votes to be tracked in real time through the software.

Additions to the current agenda: This may vary by district or state some policies or regulations do not allow for business to be added to an agenda at the meeting.

This is an opportunity to make any corrections to the minutes for the previous meeting.

Corrections and amendments to previous meeting minutes: The draft minutes from the previous meeting should be made available to all present parties to review and approve.

Names of the meeting participants and absentees: Ensure everyone knows who was present for future reference.

Time the meeting was called to order: This is essential to record and acknowledge that a quorum was present and the presiding board member has opened the meeting.

Date of the meeting: Start with this information so it's easy to reference this specific meeting in the future.

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Even when a recording secretary is unsure of how to write minutes of a meeting, having a basic understanding of the essential information that should be included can be extremely helpful. There are a few fundamental points that should be present in every meeting’s minutes. The Key Elements of Effective Meeting Minutes Keeping thorough, organized meeting minutes can seem daunting, but a strategic approach to documentation can help you manage it seamlessly. Because this responsibility is so important, recording secretaries must be comprehensive and accurate in their documentation. In addition to 24/7/365 support in English, our own employees also provide coverage during specified times in French, Spanish, Portuguese, German, Polish, and select Indian and Sri Lankan dialects.School board meeting minutes will become official public record - and they're a key part of ensuring transparency and building community trust. Ninety-nine percent of all support calls are answered immediately by our deeply knowledgeable employees. We also provide regular webinar tutorials to keep you up-to-date about product features from Diligent and in-person seminars where you can compare notes with your peers. You can count on unlimited training via one-on-one personal or group sessions, delivered either in person or online and including board presentations.

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Diligent’s information management security is ISO 27001 certified and our internal control processes have received clean SSAE 16/ISAE 3402 (SOC 1 Type 2) audits for nine consecutive years. The Diligent Boards solution meets or exceeds the standards of the most security-conscious IT departments.

Over 4,700 organizations and 140,000 executives and board members trust Diligent with their most confidential board meeting materials.

Get assistance any time with award-winning 24/7/365 concierge-level supportĮxperience a streamlined Diligent Boards on iPhone, with only essential features for on-the-go reading, annotation and more.

Use side-by-side with Diligent Messenger to enable secure messaging and real-time collaboration.

Review your organization’s repository of governance information.

Respond to questionnaires that save your responses as you go.

Vote on motions and directives with instant digital signatures.

Keep up-to-date with built-in contact list and meeting calendar functions.

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Transition seamlessly between online and offline to access the app anywhere, even when Internet connectivity is unavailable.

Ĝollaborate with groups or select individuals by sharing comments, right on the page.

Ěnnotate any page using a suite of markup, bookmarking and note-taking tools.

Protect all of your data with world-class security and encryption.

Ěccess current agendas and meeting materials, or archives from previous meeting.

You’ll find streamlined voting, questionnaire tools and signature approvals with features that can be enabled or disabled to meet your organization’s governance and security requirements. The most intuitive and secure way to improve communications and decision-making, Diligent Boards gives you immediate access to board books and meeting materials, along with the tools to review, discuss and collaborate on them.